Part Time Office Administrator

Position Description | May 2016

Give2Asia is a recognized leader in philanthropic services that improve lives for millions of people. We provide international donors and philanthropic institutions with a trusted platform to support and partner with local, charitable groups in 25 Asian countries.

SUMMARY OF JOB ACCOUNTABILITIES

The Office Administrator provides support for management and organizes office operations. The position is part-time and requires an individual who has experience in handling a wide range of administrative support related tasks, and who is self-motivated and able to work independently.

JOB FUNCTIONS

Reports To: Business Operations Manager

  • Act as the primary receptionist for the company’s office, including greeting visitors and answering the main phone line
  • Scanning and routing of all incoming mail and checks
  • Manage all donor tax receipts and acknowledgment letters
  • Serve as the point person for mailing, shipping, purchasing office and kitchen supplies, ordering business cards and handling miscellaneous errands
  • Maintain office operations and procedures
  • Support administrative needs of staff and board
  • Organize bi-weekly staff meetings

REQUIREMENTS

  • Strong interpersonal, written and verbal communication skills
  • Team-oriented and a strong team player
  • Excellent computer skills, including Microsoft Office
  • Knowledge of office management systems and procedures
  • Strong time-management, organizational and planning skills
  • Ability to multi-task
  • Exceptional attention to detail
  • Ability to exercise judgment within defined procedures and practices and to determine appropriate action independently
  • Demonstrated honesty, trust, fairness, cooperation, self-control and flexibility
  • Interest in philanthropy and civil society in Asia strongly preferred
  •  Ability to start in late May

Hours: up to 19 hours a week
Wage: $18-$20 per hour, DOE
Benef its: eligible for Flexible Spending Account and commuter benef its

To Apply: Please send a resume and substantive cover letter addressing the specific job requirements to jobs@give2asia.org. We will contact candidates selected for interview on a rolling basis.